State Paper Office

Before the 18th century, any papers written by government officials in England or Ireland were considered the personal papers of those who had written them, and because of this, many records were removed by their owners upon leaving office. In 1702, during the time of the Kingdom of Ireland, the State Paper Office was established to requisition and begin collecting these government documents. These papers were most often records relating to the administrations of the various Lord Lieutenants of Ireland, who acted as the representatives of the monarch. The State Paper Office collected a range of government records, but primarily carried those relating to security, finances, trading, land ownership, and military and ecclesiastical matters.^[3] Up until 1922, during the Lordship of Ireland, the Kingdom of Ireland and finally within the United Kingdom of Great Britain and Ireland, Dublin Castle was used as a ceremonial and administrative centre as well as housing for the Lord Lieutenant of Ireland.^[4] Because of this, the State Paper Office was located in the castle, and was not moved until 1990 when the contents of the office placed in the National Archives of Ireland.

Public Record Office of Ireland

The Public Records Office of Ireland c1900

In 1867, under the reign of Queen Victoria, the British Parliament passed the Public Records (Ireland) Act to establish the Public Record Office of Ireland which was tasked with collecting administrative, court and probate records over twenty years old.^[5] A few years later, Parliament was notified that because of the Irish Church Act 1869, records from the Church of Ireland were being kept in dangerous conditions. To extend protections to these records, and clarify issues with the Public Records (Ireland) Act of 1867, they passed an Amendment Bill in 1873. The finished law established that a Master of the Rolls would be charged with the control and protection of the Irish records. The Master of the Rolls could issue warrants for the removal of documents from their present places of custody and placed within the records office. The Master of the Rolls or the Deputy Keeper of the Records could permit copies to be made of any of the records, and as long as the records were examined and certified by the correct personage, these copies could be used as legal documents in place of the original records.^[6]

June 30 - Destruction of the PRO at the Four Courts, 1922, during the Battle of Dublin.

The Public Record Office was originally located in the Four Courts complex. In 1922, during the Battle of Dublin in the Irish Civil War, the Four Courts complex was seized and occupied by Anti-Treaty forces. Before commanding officer Ernie O'Malley surrendered at 3:30 p.m. on 30 June, a large explosion ripped through the Public Records Office. O'Malley wrote of the explosion later in his book The Singing Flame: "A thick black cloud floated up about the buildings and drifted away slowly. Fluttering up and down against the black mass were leaves of white paper; they looked like hovering white birds."^[7] The cause of the explosion was argued over until a study of the battle showed that Anti-Treaty forces had decided to use the Public Records Office as their munition block. As the battle progressed, the Free State army began shelling the Four Courts, which caused multiple fires to erupt over the complex. It was one of these fires that reached the munition stored by the Anti-Treaty forces and caused the explosion that destroyed numerous records that dated from the 13th to 19th centuries.^[8] The Public Record Office took years to rebuild, and it was not until 1928 that they were finally able to reopen.

The National Archives Act

The State Paper Office and the Public Record Office continued to operate independently of each other until the National Archives Act of 1986 (NAA of 1986) merged both organizations into the National Archives of Ireland. The NAA of 1986 repealed the Public Records (Ireland) Act of 1867, the Public Records (Ireland) Act, 1867, Amendment Act of 1875, and the Parochial Records Act of 1876. The National Archives of Ireland were officially established on 1 June 1988. To give the archives a new and larger space, the Government assigned it a location at Bishop Street in Dublin in 1989. The former State Paper Office was packed and moved out of their previous location at the Record Tower in Dublin Castle in August 1991, and in 1992 the Public Record Office, now the National Archives of Ireland, moved from the Four Courts to their location on Bishop Street in September 1992.^[9]

Under the NAA of 1986, Government Departments and their agencies were ordered to transfer any records that were thirty years old or over to the archives, where they could be viewed by the public.^[10] Records that have not been permitted for public inspection for over thirty years must be reviewed at least every five years following to see if they can be released for public viewing. The NAA of 1986 also established the National Archives Advisory Council and Director of the archives to oversee matters affecting the archives and advise the Taoiseach on any concerns relating to the archives.

Archives Storage and Preservation Division

The Archives Storage and Preservation Division is tasked with the care and maintenance of records within the holdings of the National Archives of Ireland to ensure their long-term survival.^[11] They have been given the duties of accommodation, conservation and preservation, reprographics, document productions and returns, and disaster prevention and planning. As the National Archives Act calls for annual transfers of government records, the Archives Storage and Preservation Division manages the records space to ensure there is room for the new documents. To make sure each record is stored properly and can be easily found later, they also create and maintain databases to map out the collections. To encourage the preservation of materials, this division not only responds to the daily demands of the public for physical copied and digital material, but also works on long-term projects to create copies of original documents that can be used as surrogates in place of the original as hardcopy, digital, or microfilm formats. This process prevents constant handling, and potential damaging, of the original document, allowing it to be preserved longer for future generations.

In their role of accommodation, this division keeps a close eye on the integrity of the buildings and environments the records of the archives are stored in. This entails making sure the buildings their records are stored in are able to withstand potential catastrophic events, and if not, working to either move the holdings to a safer location or revamping the building to the best of their capabilities to make sure the records have a lower chance of being damaged. To continue the ensured safety of their collections, the Archives Storage and Preservation Division also carefully considers disaster prevention and planning. In case of disaster, there is a contingency plan in place for saving or evacuating important documents.

As one of their more daily duties, this division provides services to the public and the archival staff by removing documents from storage and returning them after use. The National Archives of Ireland uses computers to track this process to provide a reviewable trail. This allows the archives to follow up on any items that are notes as missing or damaged after they have left their placement in holding.

Reader Services Division

The Reader Service Division provides customer service to patrons both locally and externally, in person or by letter, email, fax or telephone. They will answer inquiries about the archives, records, and make reproductions of documents according to demand. They also handle publicity materials, create online exhibits, and publish social media posts relating to the archives. When a patron is using the Reading Room, the staff from this division are the archivists they will be speaking with.

Records Acquisition and Description Division

The Records Acquisition and Description Division focuses on acquiring and cataloging records for the National Archives of Ireland. They conform to the International Standard on Archival Description (ISAD(G)) for their finding aids. Due to the large amount of state records sent to the archives, this division identifies and selects records that will be of permanent value. Any records within the archives that no longer meet administrative needs or the archival preservation criteria are reviewed and disposed of within this department. While most of the material sent to the archives is paper files, a small portion of the records sent digitally are preserved by the in-house Electronic Records Unit (ERU). To ensure records under the control of the archives, and those held by Government Departments, are properly handled the Records Acquisition and Description Division provides constantly updated guidelines for the management and transferral of records.

While the archives' primary task is the management of government records, they also take records from private institutions, organizations, and individuals as donations (the ownership of the materials is transferred to the archives) or deposits (ownership of the materials stays with the depositor). The National Archives of Ireland states that they acquire private archives to "complement archives of official origin while also securing the preservation of records that document the origins and historical evolution of the Irish State, and its economic and social life."^[12] To continue their goal of preserving important documents, the archives will also accept material "in instances where there is no official place of custody in order to secure it from destruction."^[13]

Special Projects Division

The Special Projects Division works on large-scale digitization projects, partnership publication projects, and national-level policy on cultural digitization. Their largest project as of 2018 was the online digitized household returns and ancillary records for the censuses of 1901 and 1911.^[14] All thirty-two counties of Ireland for 1901 and 1911 were made searchable by numerous information categories. To complete this project, the National Archives of Ireland partnered with the Library and Archives of Canada to facilitate digitization, indexing and contextualization. According to the archives website, the online census has received hundreds of millions of hits.

The Special Projects Division works on numerous projects, some of the more recent ones which include:

• The Crowley Bequest website (a digital catalogue to the first years of one of their most important collections, the Chief Secretary's Office Registered Papers)
• The Bureau of Military History website in partnership with the Military Archives, containing searchable transcripts of the oral history of Ireland's revolutionary period
• The Tithe Applotment Book (1823–1837) images and names index put online in partnership with the Church of Jesus Christ of Latter-day Saints^[15]

Access to Documents

When first visiting the National Archives of Ireland, one must apply for a Reader's Ticket to access the Reader's Room and any records they wish to see. A Reader's Ticket requires a valid photographic identification, and proof of the patron's permanent address. The Reader's Ticket is valid for three years and must be produced each visit to the archives. Without a Reader's Ticket, you will not be permitted inside the Reading Room.

All records are free for public viewing, however some may be restricted due to condition or sensitive material. If one wishes to pull a record, they do not need to ask for it in advance of their time at the Reading Room. However, some records are stored offsite and will not be accessible on the day of a patron's visit. If the patron wishes to view something offsite, they must make a request and come back on a later date when the item has been delivered to the Reading Room. Some records are available offline, however most records are only available in person at the Reading Room.

Types of Records